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AHCA Licensing & Compliance
Full support for Health Care Clinic License applications, exemptions, policy/procedure development, and ongoing compliance.
Healthcare Practice Consulting
Strengthening medical practices through operational clarity.
The Information Management Group specializes in helping psychiatrists, family medicine physicians, and other clinicians optimize their operations through expert guidance on credentialing, EMR/EHR implementations, compliance, AHCA licensing, billing & coding, and related practice management challenges.
With extensive experience in the healthcare industry, we deliver practical, compliant, and efficient solutions that reduce administrative burden, accelerate revenue, and ensure regulatory adherence.
12+
Years of hands-on healthcare experience
About The Information Management Group
A specialized healthcare consulting firm dedicated to operational excellence.
The Information Management Group is a specialized healthcare consulting firm dedicated to supporting medical practices with operational excellence. We focus on the intersection of clinical care, technology, compliance, and revenue cycle management.
We look forward to partnering with you to strengthen your practice.
Clients value our practical, no-nonsense approach that combines deep regulatory knowledge with real-world implementation experience.
RHIARegistered Health Information Administrator
AHCALicensing, exemptions and compliance
EMR/EHRGo-lives, migration and optimization
RCMBilling, coding and denial management
Consultant Biography & Background
Crystal Vargas, RHIA
Principal Consultant and Founder
Crystal Vargas is the Principal Consultant and founder of The Information Management Group. With over 12 years of hands-on experience in the medical field, Crystal graduated with a Degree in Biomedical Informatics, concentrating in Health Information Management, specializes in clinical documentation compliance, policies and procedure creation, HIPAA privacy and security guidelines, AHCA, Joint commission and DFC audits.
She has worked directly with psychiatrists, family medicine physicians, behavioral health providers, and multi-specialty groups across Florida and beyond. She has participated in multiple hospital boards to ensure regulatory body compliance and spearheaded performance improvement programs.
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Professional Background
Deep operational, compliance and healthcare technology experience.
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Extensive expertise supporting inpatient and outpatient practices.
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Deep knowledge of Florida-specific regulations, including AHCA Health Care Clinic licensing, exemptions, and compliance requirements.
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Proven success in provider credentialing with major payers, Medicare, and Medicaid.
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Leadership in EMR/EHR go-lives, system migrations, and workflow optimization and has worked with companies like Cerner, epic, RXNT, Valant, Dr. First, Nextgen and Athena.
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Strong track record in billing & coding optimization, compliance audits, and revenue cycle improvements.
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Former roles include Chief Operating Officer, Director of Health Information Management, Privacy and Security Officer, Patient Advocate, Hospital Forms Committee President, and Billing and coding Manager.
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Crystal holds a Bachelors degree in Computer Science, a post- graduate degree in Biomedical Informatics, with a concentration in Health information management. She is on the Florida Health Information Management Association Advocacy Committee Board and is a Registered Health Information Administrator for the State of Florida. She stays current with evolving regulations through continuous education and active involvement in professional networks.
Services Offered
Targeted consulting support for the key areas of a medical practice.
We provide targeted consulting support in the following key areas:
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Provider Credentialing & Enrollment
Efficient credentialing with commercial payers, Medicare, Medicaid, and managed care plans.
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EMR/EHR Go-Lives & Optimization
System selection support, implementation project management, training, and post-go-live workflow improvements.
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Billing & Coding Practices
Audits, optimization, denial management, and best practices to maximize clean claims and revenue.
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Regulatory Compliance
Risk assessments, HIPAA, documentation standards, and preparation for audits/surveys.
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Practice Operations Consulting
Custom solutions for operational efficiency, staffing models, and scaling outpatient services.
Services are delivered remotely or on-site, depending on your preference, with clear communication and actionable deliverables.
Value Delivered
Practical, compliant and efficient solutions.
We are confident that our expertise will deliver measurable value to your practice through smoother operations, faster reimbursements, and reduced compliance risks.
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Reduce Administrative Burden
Organized support for complex operational and regulatory tasks.
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Accelerate Revenue
Credentialing, billing, coding and denial management aligned to stronger revenue cycle outcomes.
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Ensure Regulatory Adherence
Guidance for AHCA, HIPAA, documentation standards and audits/surveys.
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Strengthen Practice Operations
Clear workflows, staffing guidance and scaling support for outpatient services.
Pricing Options
Flexible pricing to accommodate different project scopes and budgets.
We offer flexible pricing to accommodate different project scopes and budgets. You can choose from:
Hourly Rate
$225/hour
Billed in 15-minute increments with a 2-hour minimum per engagement. This is ideal for ongoing support, ad-hoc advice, or smaller projects.
AHCA License Application Support
$2,500 – $4,500
Full guidance + document preparation, depending on complexity and whether exemption or full license.
Credentialing Package
$1,200 – $2,000
Up to 5 payers for one provider.
EMR Go-Live Project Management
$3,500 – $8,000
Small to mid-size practice project management support.
Compliance Audit + Action Plan
$1,800 – $3,000
Audit support and a clear action plan for improvement.
Monthly Retainer
$2,000/month
Ongoing support, 10 hours/month.
All flat-fee projects include a detailed scope of work, timeline, and deliverables before work begins. A 50% deposit is required to start, with the balance due upon completion or as milestone payments.
Travel and Expenses (if on-site): Billed at cost with prior approval.
Contact
Ready to strengthen your practice?
Thank you for considering The Information Management Group. Please contact me directly with any questions.
Crystal Vargas, RHIA
Principal Consultant
The Information Management Group
Phone: (407) 613-9736